Associate Safeguards Officer / 190686 - Mandaluyong

Associate Safeguards Officer / 190686 - Mandaluyong


The Associate Safeguards Officer will support the Office of the Director General, EARD in all relevant technical and administrative tasks; liaise with project teams and provide guidance to project assistants and analysts in East Asia Department (EARD) who are involved in safeguard compliance monitoring; support project processing and implementation, improving project performance; and undertake document review relating to safeguards. This position reports to designated International Staff.


Project and TA Processing

  • Coordinates the scheduling of safeguard meetings, concept paper and categorization meetings, and staff or management review meetings to ensure that EAOD safeguards specialists are represented; and records minutes of safeguard meetings between EAOD safeguard specialist(s) and project teams. Participates in selected meetings, as requested.
  • Contributes to the review of project processing documents such as concept papers, TA consultant reports, and Report and Recommendation of the President to the Board of Directors (RRP) and linked documents: (i) Social Safeguards: Contributes to the review of project safeguard documentation to ensure compliance such as involuntary resettlement (IR) and indigenous peoples (IP) safeguards categorization forms, resettlement planning documents (resettlement plan/resettlement framework), ethnic minority planning documents (ethnic minority development plan, ethnic minority development framework, Social/Gender Action Plans), social safeguards due diligence reports, social compliance audits, TA consultants reports, and poverty and social analysis. As required, participates in selected fact-finding missions to support the project teams during processing; (ii) Environment: Attends all EARD environment category "B" meetings and may also attend the Safeguards Division, SDSS category "A" peer review meetings in accordance with ADB's Safeguard Policy Statement (SPS), follows up with project teams on identified issues, and assists EAOD safeguard specialist(s) to review in detail Environmental Impact Assessments, Initial Environmental Examinations, Environmental Management Plans.
  • To ensure timely issuance of Safeguard Policy Compliance Memo by EAOD for Category B and C projects and SDSS for Category A projects in accordance with ADB's SPS, follows up and liaises with project teams on the status of safeguards compliance during project processing specifically on the borrowers' timely submission of safeguards planning documents to ADB and their disclosure as required by ADB's Safeguard Policy Statement (SPS) and Access to Information Policy (AIP). Confirms compliance by project team on the submission and disclosure; prepares draft and timely issuance of EARD Safeguard Compliance Memo.
  • Guides EARD project assistants and analysts on safeguard requirements during project processing.
  • Supports processing of EAOD's technical assistance projects.

Project and TA Administration

  • Monitors the status of grievance redress mechanism and any compliance or outstanding issues, including agreed actions to ensure compliance and improve safeguard implementation based on reviews of back-to-office reports, memorandum of understanding, and Aide-Memoires, and complaints sent directly by the affected persons to the project team, Office of the Special Project Facilitator, and Office of the Compliance Review Panel. Prepares summary reports and regularly informs EAOD on the status and outcome of agreed actions. Follows up with the project team on the status, as needed.
  • Contributes to the review of social safeguards documents during project implementation (e.g. resettlement plans and any updates, ethnic minority development plans and any updates, social compliance audits, due diligence reports, and project completion reports). Contributes to the review of safeguards planning documents in relation to any change in project scope and additional financing. As required, participates in selected review missions to support the project teams during implementation. Suggests special actions, alternative interventions, and mitigating measures as required.
  • Contributes to the review of environmental safeguards documents during project implementation within five days from their submission.
  • Maintains records of safeguard documents received by EAOD for review and comments as well as comments/correspondence received from SDSS, including documentation of ADB approvals/clearances and endorsement by Executing Agencies. Ensures that EAOD comments are timely submitted and follows up on the issues with project teams and project administration staff.
  • Guides EARD project assistants and analysts and officers regarding safeguard requirements during project implementation.
  • Maintains the EARD safeguard database and analyzes relevant safeguard data for all loan projects which enables periodic compliance reporting to Director General EARD; identifies outstanding issues and missing information and informs project team accordingly. Keeps track of EARD climate finance investments.
  • Works closely with sector and RM staff in updating the EARD Safeguard Tracking System specific to submission and disclosure of safeguards monitoring documents. Organizes meetings to discuss status and seek agreements with respective divisions and RM to meet disclosure requirements as per ADB SPS.
  • Supports TA administration of EAOD's technical assistance projects. Assists in recruiting consultants, in preparing shortlists, request for proposals, evaluation of proposals, contract negotiations, and contract signing. Also assists in issuing contract variations for consultants' contracts.

Knowledge Management, Capacity Building, and Communications

  • Provides technical information to support the preparation of special reports, knowledge products, and studies of EAOD. Assists in preparing and updating templates, best practice examples, and making such materials available on the EARD Team Site.
  • Contributes to the review of policy papers and reports sent by other departments such as SDSS, Independent Evaluation Department, and Accountability Mechanism or other international financial institutions in relation to any safeguards updates and plans.
  • Contributes to the Annual Social Safeguards Retreat and Team Building specifically by organizing the event and preparing the proceedings. Follows up and coordinates with concerned social safeguards specialists to ensure that that the agreed EARD Social Safeguard Workplan activities are met.
  • Supports internal and external safeguard communication and networking activities and assists in organizing conferences and workshops. Maintains a repository of reference materials.
  • Assists in safeguard policy compliance training programs for ADB headquarters, Resident Missions, and developing member countries (DMCs).
  • Contributes to the preparation of the Chief Compliance Officer Implementation Report, EARD Briefing Notes, and Civil Society Organizations Briefing Paper (as part of ADB Annual Meeting).

Relevant Experience & Requirements

  • Bachelor's degree in Environment, Anthropology, Sociology, Social Sciences, or other related disciplines, preferably with advanced training
  • At least 6 years of work experience in environment, involuntary resettlement and/or indigenous peoples/ethnic minorities safeguards (in the context of development projects, research, or non-governmental organization initiatives)
  • Knowledge of project implementation
  • Working knowledge of ADB's SPS and awareness about similar policies of other multilateral development banks and of ADB's DMCs, an advantage
  • Thorough knowledge and understanding of environmental and social dimensions in development projects and programs, particularly for ADB's project cycle
  • Proficiency in the development, maintenance, and administration of information management systems
  • Basic knowledge of ADB's or similar organizations' computer applications
  • Excellent knowledge of Microsoft Word, PowerPoint, and Excel
  • Good interpersonal skills; ability to work with individuals from different cultural/national backgrounds and to collaborate with project teams
  • Strong oral and written communications skills in English
  • Please refer to the link for ADB Competency Framework for National Staff Levels 1-2

General Considerations

The selected candidate is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB's standards and computation, taking into account the selected individual's qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.

Experience Requirements: 
Not requirements
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